Take the guesswork out of travel policy creation. Our AI-powered builder helps HR, finance, and operations teams create clear, compliant travel policies in minutes. No sign up required - fully customizable and free to use.
Purposeful business travel is about aligning travel activities with strategic objectives, ensuring that the time, resources, and effort invested in travel lead to meaningful results and a tangible impact on the organization's goals.
What is your company’s primary purpose for travel?
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A robust travel policy should promote a culture of safety and preparedness, to help minimize risks associated with business travel, protect their employees, and fulfill the company’s duty of care responsibilities.
What Security & Safety practices does your company currently have in place?
Emergency contact information
What expense categories are covered in your reimbursement policy?
This will help personalize your travel policy so we could add a custom introduction specific to your company greeting
Disclaimer: This policy will be generated by an AI language model. While efforts have been made to provide accurate and up-to-date information, please note that AI models can sometimes generate incorrect or misleading content. Therefore, it is essential to verify any critical information independently customize the policy to align with specific business requirements and any legal or regulatory considerations.
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Develop an introductory section for ‘s travel policy, emphasizing the company details such as Company Name: , Industry: , Headquarters: , and Primary travel destinations: . Express a first-person perspective (‘We’) and ensure conciseness within 4 sentences
Draft the ‘Purposeful Travel’ section for ‘s travel management policy, highlighting main travel purposes such as . Clearly define ‘Purposeful travel’ and suggest alternatives without touching on expenses, coverage details, or reimbursement policies. Maintain a first-person perspective (‘We’) and adhere to a 10-sentence limit.
Articulate the ‘Security & Safety’ section for ‘s travel policy, emphasizing security practices, including the provision of . Specify as the emergency contact with relevant contact details such as and/or . Omit expense-related details, coverage specifics, and reimbursement policies. Maintain a first-person perspective (‘We’) and adhere to a 10-sentence limit.
Develop the ‘Travel Booking Guidelines’ section for , focusing on their preference for booking method:. Ensure a approach regarding strictness levels on booking timelines and approvals. Provide separate instructions for accommodation and flight booking policies. Include a recommendation for the booking window. Omit any expense-related details, coverage specifics, and reimbursement policies. Maintain the first-person perspective (‘We’) and adhere to a 15-sentence limit.
Develop the ‘Travel Expenses and Reimbursement’ section for , specifying coverage for only. Indicate their preferred payment process, such as and requiring for expense claims. Omit any mention of other expense categories. Include a recommendation for the reimbursement window. Omit any mention of booking windows. Avoid redundancy with previous information and maintain the first-person perspective (‘We’). Adhere to a 15-sentence limit.
A travel policy builder helps companies create structured guidelines for how employees travel. Ours uses AI to walk you through it step by step.
Smart, step-by-step policy creation in under 10 minutes
Tailored recommendations: Answer a few quick questions about your company size, travel behavior, and priorities
Built-in best practices: We’ve included key travel policy elements to help you cover all the essentials
Fully editable output: Review and tweak your policy before downloading or sharing it with your team
A clear travel policy saves time, reduces costs, and protects your team. Companies without one often face:
Overspending due to unclear booking rules
Traveler confusion and inconsistent reimbursements
Compliance issues with finance or HR requirements
TruTrip’s free policy builder helps you solve these problems in just a few minutes.
This tool is designed for teams of any size. Ideal for:
HR and People teams
Finance and Procurement
Office and Operations managers
Anyone managing business travel without a formal policy
Yes. There are no fees, no sign ups, and no credit cards required.
No. You can use the tool and download your policy without creating an account.
Most users finish their policy in less than 10 minutes.
Yes, the recommendations provided are intended as guidelines and suggestions. It is important for organizations to review and adjust the policies according to their legal obligations and internal processes.
The document provided will be in PDF format. There are several ways to edit the document, but the most convenient would be to use Adobe’s free PDF editor here.