Essential HR Solutions: The 9 Best Tools for SMEs

Martin Go
Share post on

A recent survey revealed that 36% of HR professionals feel hamstrung by inadequate technology, which hampers their ability to streamline onboarding programs and effectively train managers. 

This is no small matter, as a robust onboarding process is closely linked to heightened employee engagement, with 53% of HR experts affirming this connection.

The role of HR extends far beyond administrative duties. It encompasses the entire employee lifecycle, from recruitment and background checks to training, promotions, and even terminations.

HR technology plays a vital role in helping HR professionals manage these diverse roles efficiently. 

In this blog, we’ll discuss the top nine types of HR solutions that promise to modify your HR practices, ensuring your business not only keeps pace but sets the pace in a competitive landscape.

Types of HR Solutions

pexels andrea piacquadio 3760072

Applicant Tracking System (ATS)

An Applicant Tracking System (ATS) is a game-changer in recruitment, acting as the initial point of contact between employers and potential candidates. 

It not only tracks applicants from the moment they view a job posting but also streamlines the hiring process by efficiently organizing and filtering resumes. 

Furthermore, it integrates with candidate relationship management systems, tracking potential hires for future opportunities and ensuring a seamless recruitment journey that helps build a strong talent pipeline.

Some example HR tools include:

  • Greenhouse optimizes recruitment with robust analytics, flexible integration, and structured workflows. It excels in candidate tracking and team communication.
  • Lever: Lever streamlines recruiting with custom automation workflows, data-driven insights, and integration with candidate relationship management, enhancing efficiency and making it ideal for growing businesses.
  • Bamboo HR: BambooHR’s ATS enables efficient job posting, application review, and candidate communication, with integration like Glassdoor expanding talent reach, saving time and resources

Travel Management Platforms

4 approval visual tinified%402x 862x1024 1

Travel Management Platforms are indispensable for HR professionals in managing business travel efficiently. HR departments create and enforce travel policies, ensuring employees understand their obligations while travelling. 

They facilitate communication through training programs and policy manuals, providing support and guidance. 

HR manages the travel program, coordinating with vendors to ensure smooth arrangements. It also handles risk management by informing employees about travel risks and safety measures. 

Compliance with travel-related laws and regulations and accurate travel expense reporting are ensured. Ultimately, HR aims to provide a positive travel experience and ensure employees’ comfort and convenience.

Some example HR tools include:

  • Concur streamlines travel management, offering integrated booking, policy compliance, consolidated data, and safety measures suitable for organizations of any size.
  • TravelPerk: TravelPerk offers refundable bookings, round-the-clock customer support, simplified event organization, and a focus on sustainable travel, making it an excellent choice for managing business trips.
  • TruTrip: TruTrip provides an all-in-one platform for cost-effective corporate travel, easy policy controls, and enhanced duty of care. It also supports purposeful travel with a focus on sustainability and inclusiveness.

Human Resource Information Systems (HRIS)

A Human Resource Information System (HRIS) is a vital tool for comprehensive Human Resources Management (HRM), supporting functions such as time and attendance, payroll, recruitment, and performance management. 

It becomes particularly valuable for organizations with 30 to 50 employees, where manual management of HR tasks becomes inefficient. 

An HRIS optimizes processes, enhances organizational efficiency, and standardizes procedures, making it an essential asset for businesses aiming to optimize their HR operations and effectively support their workforce.

Some example HR tools include:

  • Workday: Workday is considered an Enterprise HRIS for companies with over 1,000 employees, offering an all-in-one solution that enhances HR management, planning, engagement, and analytics.
  • SAP SuccessFactors: Confidently manages user profiles and organizational charts, supports HR compliance, enhances productivity with self-service tools, and offers global capabilities for benefits administration and absence management.
  • Zoho People: Zoho People provides comprehensive HRIS capabilities from onboarding to leave management, with easy customization and automation of routine tasks, allowing you to focus on your people.

Performance Management Systems

Around 50% of managers doubt the value of their company’s performance management process. 

This is where performance management systems come in. They offer a structured approach to setting clear objectives and providing feedback, which is vital for employee development.

Moreover, managers devote 210 hours yearly on average to performance management activities. 

By implementing a performance management system, this time can be used more efficiently, focusing on regular performance evaluations that boost employee motivation and ensure that individual and team efforts are in sync with the company’s objectives.

Some example HR tools include:

  • Lattice: Lattice’s user-friendly platform simplifies performance management with customizable workflows and permissions. It caters to diverse evaluation needs for annual, quarterly, or project-based assessments.
  • 15Five: Transforms feedback into standardized ratings for equitable pay and promotion decisions while its proprietary calibration algorithm reduces bias, ensuring consistent performance measurement for each employee.
  • Performance Pro: Performance Pro’s user-friendly tools simplify employee check-ins, coaching, and evaluations. Automation and goal tracking enhance performance and strategic alignment, making it a versatile solution.

Employee Management and Feedback Tools

Employee management and feedback HR tools ensure the maintenance of accurate and up-to-date employee records, which is crucial for error-free internal operations regarding payroll, benefits, and compliance.

By providing quick access to necessary information, these tools enable more efficient HR operations, allowing HR personnel to focus on strategic initiatives rather than getting bogged down in administrative tasks. 

Moreover, they facilitate collecting and analyzing employee feedback, which is invaluable for informed decision-making and driving organizational improvements.

Some example HR tools include:

  • SurveyMonkey: SurveyMonkey helps streamline HR tasks and enhances organizational impact by capturing and tracking employee engagement and satisfaction, providing insights into employee well-being.
  • Culture Amp: Culture Amp simplifies feedback collection with science-backed surveys and customizable templates. Its advanced analytics enable easy data interpretation, making it ideal for boosting organizational performance.
  • Glint: Glint enhances business performance with engagement programs, providing short, targeted surveys for rich insights. Its emphasis on frequent communication and feedback is key to success.

Learning Management Systems (LMS)

Learning Management Systems (LMS) are essential for modern HR departments, supporting hiring and performance management activities. 

These platforms ensure scalable, efficient, and cost-effective training standardization, which is especially crucial for compliance training. An LMS enables uniform learning, providing all employees with consistent materials. 

As an organization grows, an LMS allows for the expansion of online training efforts without additional staffing or resources. 

An LMS streamlines the learning process, making it a vital tool for HR professionals who want to enhance their training and development strategies.

Some example HR tools include:

  • LinkedIn Learning: LinkedIn Learning emerges as a pivotal Learning Management Tool, offering diverse, up-to-date courses that drive employee skill development and professional growth.
  • Coursera for Business: Provides businesses with access to specialized courses and programs for workforce skill enhancement.
  • Udemy Business: Udemy Business offers vast courses tailored to meet diverse business training needs.

Time Tracking and Payroll Systems

Time tracking and payroll systems seek to ensure accuracy and compliance in their payroll processes. 

These integrated systems seamlessly convert employee work time into precise paychecks, eliminating the risks of underpayment or overpayment.

Implementing these systems allows businesses to adhere to internal policies and legal requirements concerning overtime and vacation pay, improving payroll accuracy. 

Additionally, these systems lead to reduced paperwork, consolidated reporting, and enhanced compliance with regulations. 

Furthermore, they enhance the employee experience by providing transparency in pay and help in managing labor costs effectively.

Some example HR tools include:

  • ADP: ADP offers easy scheduling, timekeeping, and compliance with wage and hour regulations.
  • Paychex: Paychex scales with your organization, offering a mobile app and time-tracking features ideal for salaried and hourly workers.
  • QuickBooks: QuickBooks offers automated time tracking on any device, optimizing payroll and aiding in planning.

Benefits Administration Platforms

Benefits Administration Systems are vital in HR management, particularly in competitive hiring markets where benefits are key after salary. These systems manage and distribute employee benefits essential for job satisfaction and retention. 

Contrary to static post-onboarding benefits, they require ongoing maintenance. HR professionals must handle the allocation and administration of benefits throughout an employee’s tenure. 

With these systems, HR teams can efficiently update and manage benefits, streamlining the explanation and adjustment process for employees, saving time, and enhancing the employee experience.

Some example HR tools include:

  • Gusto: Gusto simplifies benefits administration by using data to balance coverage and cost, automating deductions during payroll, and offering direct sign-up with expert assistance.
  • Zenefits: Zenefits offers flexibility in managing benefits, allowing adaptation for competitive markets. You can work independently, with your broker, or with a Zenefits-referred broker for enhanced support.
  • Namely: Namely manages diverse benefits, from medical insurance to telehealth, and offers managed benefits service for tailored, cost-effective plans with expert brokerage support.

Onboarding and Offboarding Software

Onboarding and offboarding software are vital for HR professionals, ensuring smooth transitions for employees. 

Effective onboarding boosts productivity and retention. Studies show that 69% of employees stay for at least three years if onboarding is done well. 

Offboarding, often overlooked, is crucial for tying up loose ends, obtaining feedback, and leaving employees with a positive impression. It allows for evaluating roles and individuals, leading to future improvements. 

These tools profit productivity, enhance employee satisfaction, and turn former employees into advocates, highlighting their importance in the employee lifecycle.

Some example HR tools include:

  • BambooHR: BambooHR streamlines onboarding with quick paperwork completion, electronic signatures, and preboarding packages and ensures compliant offboarding with checklists and automation, focusing on the individual.
  • Talmundo: Talmundo simplifies onboarding by offering personalized content and empowering managers. Its offboarding software automates tasks, ensures compliance, and facilitates smooth transitions for departing team members.
  • Enboarder: Enboarder creates memorable onboarding experiences and smooth offboarding transitions, guiding managers and personalizing journeys with data and feedback for positive employee transitions.

Staying at The Forefront of HR Technology

it’s high time HR professionals embrace the power of technological tools to revolutionize their practices. 

From streamlining recruitment processes to managing employee performance, learning, and travel, these tools offer a comprehensive solution for modern HR challenges. 

Embracing technology is necessary for staying competitive and enhancing the overall employee experience. Ready to transform your HR processes? Book a demo or sign up for a free trial with TruTrip today.