According to a GBTA 2025 Report, nearly one-third (30%) of buyers are reevaluating or changing their Travel Management Company (TMC) in 2025, which means procurement for travel is echoing through the halls. HR leaders, travel managers, and business owners alike have likely experienced the challenge of finding 商务旅客的成功解决方案 needs when brokering contracts with partners in the business travelling sphere.

Procurement for travel may range from hotel accommodations and flights to car rentals, and travellers often require a more diverse set of services. Some can be found through traditional procurement methods, making it critical for 组织建立伙伴关系 提供适合所有相关人员的全面解决方案。

寻找完美的 商旅伙伴 随着越来越多的在线预订工具和新技术可用，这似乎是一个令人生畏的提议。但是，要对您选择的供应商做出明智的决定，归根结底是要有足够的洞察力和知识——这是值得的！成功的关系会带来超越金钱的成本节约：更好的工作场所文化会提高对您品牌的忠诚度。

在选择您组织的顶级服务提供商的过程中自信地前进。我们的专业知识将为如何在旅行方面制定长期战略计划提供指导，同时考虑当前需求和期望的绩效目标。在我们的指导下，随着时间的推移，您将能够为可行和成功的结果做好准备！

Why procurement for travel is evolving

Procurement for travel now goes beyond booking hotels and flights. It includes a broader scope of services such as:

• Digital booking tools and mobile apps
• Duty of care and risk management
• CO₂ emissions reporting
• Traveler support and flexible cancellation policies
• Regional and global vendor coverage

In short, business travelers need more, and traditional procurement approaches may no longer be sufficient. That’s why organizations are prioritizing partnerships that offer comprehensive, future-ready solutions for both employees and finance teams.

Build a strategic sourcing process that works

To run effective procurement for travel, companies need a strategic sourcing process, one that ensures consistency, clarity, and accountability.

Your RFP should:

• Define the scope of services and traveler profiles
• Outline expectations around service levels and cost management
• Include evaluation criteria that match internal KPIs (cost, quality, support, technology)
• Convey a collaborative tone while safeguarding key contractual protections

The process should also include stakeholders across departments: such as finance, legal, and HR, so the outcome aligns with broader business goals.

建立适合您团队的战略采购流程

战略采购对于 采购 departments considering business travel partner contracts. Requiring proposals from potential partners that adhere to a thoughtful and transparent RFP format is the key step in this process. The requesting organisation should articulate the scope of their requirement and define the evaluation criteria and expectations while maintaining an open yet professional tone that conveys trustworthiness, business acumen, optimism, creativity, and thoughtfulness. 

Organisations can use a process to evaluate potential partners, understand the market, specify negotiation points, compare offers made by suppliers, and ensure they make the best decision for their budget and needs. Once these parameters are in place, senior management should take the lead with input from the travel manager to ensure consistency throughout the entire sourcing process.

为指导您完成此过程，您应仔细构建提案请求 (RFP)，详细说明对所需商务旅行者合作伙伴的期望以及应如何满足这些要求。 

• 需要传达明确的交付期望和具体的提交说明。 
• RFP 还应包括保护潜在供应商提供的任何机密信息的时间表和规定。 

战略采购为采购旅行合同开辟了众多选择——使企业能够找到最佳定价，同时满足他们以前可能不知道的要求。

What to include in a Travel RFP

Here are the essentials to include when developing a travel RFP as part of your procurement process:

• Company travel profile (volume, markets served, key routes)
• Scope of services required (air, hotel, ground, insurance, support)
• Technology expectations (booking tools, reporting dashboards, mobile app access)
• KPIs and reporting (e.g., savings vs. benchmark fare, policy compliance rates)
• Sustainability metrics (e.g., carbon tracking, eco-friendly hotel options)
• Service and support expectations (e.g., 24/7 agent support, emergency response)
• Implementation and onboarding process
• Security and data privacy standards

Make sure to include submission deadlines, contact details, file formats, and a clear evaluation timeline to streamline vendor participation.

在看到旅行合作伙伴的建议之前设定一个标准

建立查看商务旅行合作伙伴合同的标准对于任何公司的采购战略的成功都至关重要。公司的发展依赖于业务领导者做出的明智的战略决策，以确保他们的差旅管理服务满足简化差旅人员体验的所有要求，同时让公司获得最大价值。 

Before you start comparing bids, define what success looks like. This means:

• Listing non-negotiables (e.g., compliance reporting, local support)
• Setting budget thresholds and savings targets
• Clarifying preferred contract terms, including cancellation policies and onboarding timelines

在查看差旅管理服务的任何建议之前制定一个预先确定的标准可以让双方了解需要满足哪些指标以及它们如何符合组织的整体愿景。这让每个人都为成功做好准备，并允许在整个过程中进行有效的沟通——保证对所有相关人员都有益。通过记录您的不可商量事项并筛选出不符合这些要求的企业差旅管理解决方案，您可以确保只有最优秀的竞争者在竞争中。 

一旦您缩小了可行合作伙伴的选择范围，请查看他们的价值主张和客户评论——这将使您在签署虚线之前全面了解每个潜在合作伙伴。最终，清楚地了解您对所选合作伙伴的期望，以及来自其他使用过它们的人的反馈，将有助于确保您的合同是紧密的，并且所有主要利益相关者最终都能对选择感到满意。

How to compare bids on procurement for travel

Comparing bids is essential to procurement for travel process. Instead of making decisions based on poor connections and relationships, or reducing the choice to a mythical lowest common price denominator, set decision rules before viewing the bids. 

这样，您就可以确保评估标准首先基于您业务的核心需求。这种方法的好处是您可以与每个潜在合作伙伴一起经历演示和试用期，以获得详细信息，帮助您为您的公司做出最佳决策。

寻找合适的商旅合作伙伴对公司的决策过程至关重要。比较投标有助于采购部门了解每个潜在合同背后的数据，并有助于确保他们做出最佳决策。它允许采购团队评估选项并比较成本、服务质量、客户服务、员工能力和便利设施的可用性——同时考虑当前的预算限制。 

价钱

在比较商务旅行合作伙伴潜在客户的出价时，采购应考虑定价。您需要一个基准来确保花费的每一美元都物有所值——但又不能牺牲质量。 

做详尽的记录并对每个供应商的产品进行并排比较可以在确定哪个供应商以最优惠的价格提供优质服务或便利设施方面发挥重要作用。从长远来看，早期的勤奋研究可以节省资金，因此花时间确保您对不同的出价有深入的了解将获得巨大的回报。

质量

寻找满足您商务差旅需求的可靠业务合作伙伴是关键。在确定合适的供应商时，质量应该是任何采购团队的首要标准。深入挖掘而不只是相信供应商的话，并探索他们过去是如何履行承诺的。四处询问，从当前和以前的客户那里获得反馈，阅读专业评论，并使用第三方评论网站——简单的研究可以提高对任何服务提供商隐藏事实的认识。 

质量保证将在寻找最佳旅行合作伙伴方面发挥核心作用。确保已经有一个系统来评估并不断重新评估与您合作的人。总而言之，这些努力应该让您的采购团队在从每次员工登机或继续预订时可以分享您的旅行旅程的投标人中进行选择时所需的平静。

回复 

在比较潜在商务旅行合作伙伴的投标时，采购应考虑他们提供的答复。重要的是要了解供应商如何处理合同变更和旅行者的担忧，以及他们是否有效及时地实施服务和产品更新。如果快速解决客户问题和实施合同变更很重要，那么响应时间应该始终是您在做出决定之前考虑的主要指标之一。 

有效的供应商管理和确保旅客旅途顺畅对于任何成功的采购策略都是必不可少的。为此，与像 TruTrip 这样的供应商合作特别有帮助，他们允许客户定制他们的合同期限以获得更大的灵活性和控制力。与符合您高标准的可靠旅行合作伙伴（例如 TruTrip）打交道，将为旅行者带来顺畅的旅程，并减少您的麻烦。这可能是帮助组织在选择商务旅行合作伙伴时为公司及其旅行者做出最有利决策的关键因素。

获取法律部门的意见

关于商旅合作伙伴合同，获得法律部门的意见对采购团队来说至关重要。通过咨询内部法律专家，采购团队可以确保他们了解适用于合同及其供应商的相关法律法规。 

Before finalizing your contract with a travel partner, consult your legal team. They’ll:

• Ensure compliance with local and international travel policies
• Review clauses around data protection, liability, and cancellation terms
• Protect your company from unnecessary risk or exposure

Legal input is critical to building procurement for travel processes that are safe, compliant, and scalable.

法务部门对公司政策也有宝贵的了解，这将使采购部门更好地了解可能需要考虑的潜在预先存在的关系或义务。 

他们还可以审查供应商的合同，确保条款和条件符合普遍接受的标准，并且公司不对因商务旅行合作伙伴合同而产生的任何不当风险承担责任。在其内部法律团队的帮助下，采购部门可以制定全面的差旅政策，这可能有利于安全和高效的商务旅行。

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您的企业准备好起飞并探索新的高度了吗？

In 2025 and beyond, procurement for travel is no longer just a function, it’s a strategic advantage. A strong RFP process helps you find partners who deliver cost savings, improve traveler satisfaction, and align with your business goals.

TruTrip 拥有您在旅行管理公司中寻找的一切。我们提供超值的航班和酒店优惠、24/7 全天候客户支持以及无忧预订体验。 预约演示 今天或 注册免费试用 详细了解我们的服务以及我们如何帮助您的公司节省商务旅行费用。