How to reduce travel costs in a business: 4 smart ways

Last Updated on: November 4, 2024 at 8:52 am

Dengan inflasi yang memberi kesan kepada perjalanan perniagaan, sudah tiba masanya untuk menilai and prioritise how to reduce travel costs in a business. Business travel is invaluable for many reasons including cementing good business deals and providing the opportunity to establish positive personal interactions with existing or new business customers.

Bagi pengurus pelancongan, ini adalah satu cabaran dan cukup benar bekerjasama dengan Syarikat Pengurusan Perjalanan (TMC) sememangnya merupakan langkah yang baik ke arah yang betul kerana mereka sudah boleh membantu dalam mendapatkan tawaran terbaik sambil mengurangkan perbelanjaan yang tidak perlu. 

Namun begitu, jelas dan cukup difahami masih terdapat keperluan untuk mengurangkan kos perjalanan korporat tanpa menjejaskan faedah positif perjalanan perniagaan. Berikut ialah empat cara pintar yang kami sediakan untuk menjimatkan wang syarikat anda

1. Pulangan tunai

Travel cashback is a great way to get money back on your average monthly spend and is an effective strategy when considering how to reduce travel costs in a business. Aspire is an all-in-one finance operating system for businesses, helping companies pay and manage their expenses in a smarter way. With Aspire, you can have a multi-currency account if needed, saving on all transactions since Aspire offers the lowest FX rates.

TruTrip telah bekerjasama dengan Aspire untuk membantu anda mencapai penjimatan pada perbelanjaan perjalanan anda – dengan cepat dan mudah. Anda hanya boleh mendaftar untuk kad Aspire yang mudah dilakukan kerana ia adalah 100% dalam talian dan hanya mengambil masa lima minit. Perkara yang menarik di sini ialah anda boleh menggunakan kad Aspire anda untuk semua pembelian digital perniagaan dan bukan hanya perjalanan. Aspire mengira pulangan tunai anda pada perbelanjaan kad bulanan anda dan membayarnya dengan segera ke dalam akaun Aspire anda.

Pada masa ini, Bercita-cita TruTrip10 Cashback sedang menjalankan promosi yang mudah dan berguna. Dengan ini, semua pengguna kad Aspire baharu akan layak mendapat pulangan tunai sebanyak 10% untuk semua pembayaran yang dibuat kepada TruTrip Pte Ltd melalui Kad Aspire dalam tempoh 90 hari selepas pembukaan akaun. 

2. Rancang dan tempah lebih awal

A great deal of time and money can be saved by planning business trips well in advance with travel flexibility in mind. When considering how to reduce travel costs in a business, it’s helpful to focus on flexible travel arrangements. Business trips are often dependent on scheduled meetings with key personnel that may need to be re-arranged, making flexibility essential. However, last-minute rescheduling or cancellations can lead to penalties, so incorporating flexibility into your travel planning is a valuable strategy.

In the drive to reduce business travel costs, how to reduce travel costs in a business becomes a central concern, and implementing a practical digital corporate travel policy is a key solution. This policy should be clear, concise, and easy for all employees to access. Saving money on business travel requires effort from the entire team, and a well-defined corporate travel policy can provide clear guidelines on which fare types and hotels to book while also detailing any aspects not covered by business expenses.

Advanced and flexible bookings will help you find competitive’ early bird’ fares that are often times cheaper to cancel than buying a last-minute air ticket at a much-increased price. Fleksibiliti perjalanan anda mungkin perlu mempunyai pilihan untuk membatalkan atas apa-apa sebab sehingga 24 jam sebelum perjalanan dan mendapatkan bayaran balik tunai 80%, yang Truflex tawaran. Truflex mempunyai jumlah langganan tertentu yang dikenakan pada setiap tempahan perjalanan. Berbanding dengan kos yuran pembatalan dan tambang premium, ia menawarkan nilai sebenar untuk wang.  

Travel expenses can also be submitted electronically, which saves both time and money. With the right platform, individual employees will feel empowered as they can make their own travel arrangements, helping the company understand how to reduce travel costs in a business.

3. Memberi insentif kepada pekerja

A positive approach works well for encouraging employees to help reduce the cost of business travel. Many companies have found that rewarding employees when they choose low-cost airlines and hotels and focus on how to reduce travel costs in a business really works.. Rewards vary from gift cards and pre-paid credit cards to company lunches and cash bonuses.

In addition to this, in research done by McKinsey and Company, Asian business travellers prove to be more motivated to initiate and participate in the company’s effort on how to reduce travel costs in a business when their efforts are recognized and rewarded.

Telah terbukti bahawa motivasi boleh meningkat dengan banyak apabila insentif yang diingini diperkenalkan. Dalam sebuah artikel diterbitkan oleh Celebrity Cruises, perbezaannya sememangnya mengagumkan,

'… peningkatan 22 peratus dalam prestasi selepas melaksanakan program baharu, melonjak kepada 44–48 peratus untuk program yang dilaksanakan lebih daripada enam bulan. Satu lagi kajian mendapati bahawa firma dengan program insentif yang berkesan menikmati perolehan sukarela 31 peratus lebih rendah.

Untuk mendapatkan kelebihan dalam pasaran mereka, perniagaan melabur dalam ganjaran termasuk wang tunai, kad hadiah, trofi, pengiktirafan, masa rehat, pembangunan profesional, barangan yang bergaya, dan anugerah yang paling diidamkan daripada semua, perjalanan santai. 

4. Lihat pilihan perjalanan lain    

The cost of all aspects of business travel can be reduced. Many hotel rates are open to negotiations with travel managers and this can be very effective if you have employees travelling regularly to various cities covered by the same hotel group. You as the travel manager, business or HR leader can directly bargain for the lowest price with the best amenities. 

However, keep in mind that the lowest price may equate to poorer quality of rooms. When considering how to reduce travel costs in a business, another option is to explore open market rates. This approach is ideal for business travelers comfortable with booking at the last minute, as many hotels are more willing to lower their prices as the dates approach to avoid vacant rooms.

If a hotel remains the best choice for accommodation, it’s wise to check the small print to avoid unexpected charges like daily parking and Wi-Fi fees. While these may seem insignificant, they can quickly add up, impacting efforts on how to reduce travel costs in a business.

Jika anda mempunyai beberapa pekerja yang melawat lokasi yang sama, berkongsi kereta sewa adalah lebih baik – bukan sahaja untuk mengurangkan kos tetapi juga untuk mengurangkan jejak karbon syarikat anda. Jika anda merangka polisi perjalanan korporat, adalah penting untuk menjelaskan perbelanjaan pengangkutan darat dan penginapan khusus yang akan ditanggung oleh syarikat anda. 

Get in touch with us today to discover how to reduce travel costs in a business

At TruTrip we use many ways to mencapai matlamat ini untuk pelanggan kami. Kami bekerjasama dengan pembekal tempatan dan global untuk memberikan anda pelbagai tambang dan kadar yang sukar ditandingi. Ketahui cara anda boleh mengurangkan kos, bukan nilai dengan  menempah demo atau mendaftar untuk percubaan percuma