Corporate travel practices adopted have changed considerably in recent years, mostly due to the significant transformation of the business travel sector.
Leisurely business trips have now given way to packed schedules and back-to-back meetings across time zones, not to mention the added stress of constant connectivity.
For these and other reasons, travel anxiety among corporate travellers has reached record highs. The task of navigating the complexities of juggling work commitments while traversing the globe is now more demanding than ever.
In this article, we will answer the biggest questions and worries expressed by modern corporate travellers.
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While both types of cards are accepted in most nations around the world, credit cards are usually the best choice when it comes to overseas corporate and executive travel. This is due to a variety of reasons, including better protection against fraud, attractive rewards for those who use them frequently, and the fact that they may be helpful in covering travel insurance. You should remember that there are fees for foreign transactions, and notify your bank before you travel in order to prevent possible card blockages.
Not all companies have a dedicated department dealing with travel management duties. In this case, one of the most effective alternatives is to use either a corporate travel agency or a travel management company like TruTrip. These companies provide a number of solutions for business travel. These include flight and accommodation booking, expense management, and travel policy management tools. By streamlining travel management operations, these solutions allow companies to achieve the same results as a travel management department without the added hurdles and expenses.
A travel policy defines what is allowed and reimbursable during corporate trips. It sets the rules and budgets for flights, accommodation and other travel activities. Modern travel management companies like TruTrip provide companies with effective tools to create tailored travel policies and ensure employee compliance.
Effective travel management requires corporate travellers to record all their costs, ranging from tickets to accommodation expenses to meals. An integrated travel software like TruTrip makes this process easy. Corporate travellers can seamlessly track expenses, capture receipts and automate expense reports. Using these tools allows companies to ensure compliance while managing travel expenses efficiently.
Converting cash at your home before travelling is usually the best choice, as this will give you access to more competitive fees when compared to currency conversion spots at the airport or at your hotel. If you’re already at your destination, it’s advisable to use local banks or ATMs. In general, it’s a good practice to compare the exchange rates offered by each provider (as well as the currency conversion fees).
Premium Economy offers more comfort than Economy. This means wider seats, more legroom, and superior onboard services. While it comes with a higher price tag, the enhanced experience can aid productivity and rest, which are both important factors for corporate travelers. However, amenities can vary by airline, so it’s worth checking specifics before booking.
When travelling to Singapore, you may carry liquids in your hand luggage, provided each container doesn’t exceed 100 millilitres. The containers should be placed in a transparent, re-sealable plastic bag. Compliance with this regulation ensures a smooth security check process, helping you maintain a stress-free business trip.
If you experience a panic attack on a plane, try to remain calm and practice deep breathing exercises. Inform the crew who are trained to assist in such situations. Consider in-flight entertainment or distractions to focus your mind elsewhere.
A good credit card for overseas use might be one that offers no foreign transaction fees, like the Chase Sapphire Preferred Card or Capital One Venture Card. These cards also provide generous travel rewards, making them ideal for corporate travel. Prior to travel, ensure to notify your card issuer to avoid potential blocks on your card due to suspicious overseas transactions.
Travel insurance is highly recommended for corporate travellers. It offers protection from unexpected inconveniences like flight cancellations, lost baggage, or health emergencies. While it’s an additional cost, the peace of mind it provides, ensuring your business commitments aren’t compromised by unpredictable events, makes it a worthy investment in the context of business travel.
Travel miles, also known as frequent flyer miles, are reward points you earn through a loyalty program with an airline. They can be accumulated by flying with the respective airline or its partners or through spending on a travel reward credit card. These miles can be redeemed for free flights, seat upgrades, or other travel-related benefits, maximizing the value of corporate travel.
Saving more while travelling can be achieved through strategies such as booking in advance, leveraging corporate discounts, using travel reward credit cards, and subscribing to a travel management service like 旅行 that optimizes travel expenses. Also, avoiding unnecessary expenses like dining out by choosing accommodations with kitchen facilities can greatly reduce costs.
Yes, a passport number is typically required to book international flights. It allows airlines to verify your identity and ensure compliance with immigration regulations. However, some airlines allow booking without it, but you’ll need to provide the number at check-in. Always keep your passport handy during the booking process to avoid any last-minute hassle.
Frequent flyer points are accrued by participating in an airline’s loyalty program, typically earned by flying or spending on affiliated credit cards. These points can then be redeemed for rewards such as flight upgrades, free tickets, or other travel-related benefits. This system incentivizes repeat business, making it highly beneficial for frequent corporate travellers.
On a long flight, corporate travellers can maximize productivity by catching up on work, reading industry reports, or planning for meetings. To relax, consider watching in-flight movies, reading books, or listening to music. Don’t forget to hydrate, stretch occasionally, and get some sleep to combat jet lag and arrive refreshed.
The best way to beat jet lag is to adjust your sleep pattern to the destination’s time zone a few days before travel. Hydrate and avoid alcohol on the flight. Once you arrive, get plenty of sunlight to reset your internal body clock. Short naps, exercise, and healthy eating can also aid in overcoming jet lag quickly.
The best luggage bags for business travel should combine functionality and elegance. Brands like TUMI, Samsonite, and Briggs & Riley offer premium suitcases with features like laptop compartments, flexible packing space, and robust wheels. Their sleek design exudes professionalism, while durability and quality ensure your belongings stay safe and tidy during your corporate journeys.
Bringing your family on a business trip depends on the nature of your work commitments. If you’ll be time-constrained or occupied with business meetings, it might not be ideal. However, if your schedule allows some leisure time and your employer is comfortable with it, mixing business and family time can create a balanced and enjoyable experience for all.
In short, for corporate travel to be successful, a number of factors are crucial. These include good preparation and understanding of travel policies as well as smart use of resources.
Modern travel management platforms like TruTrip can be a key ally for both travel managers and corporate travellers. By leveraging such a platform, companies can make trips cost-effective while looking after the comfort and well-being of their travellers.
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