Seamless team gatherings are crucial for companies to build a strong collaborative spirit and ensure that the business is more than just the sum of each team member’s individual efforts.

Workforces are increasingly decentralized, a trend that was further reinforced by the spread of remote and hybrid work. For this reason, team gatherings are increasingly associated with business trips. This makes HR trips necessary for businesses that must bring all team members together.

Planning all organizational and travel aspects of a team gathering and making sure everything runs smoothly can be demanding tasks for HR managers. Business trip challenges range from cost management to traveller safety to compliance with corporate travel policies.

However, a travel management company like TrueTrip and tools like Concierge can be of great help for those planning a team gathering.

Get flights and accommodation for your group in one request

Manually looking for the most convenient combination of flight and hotel can be stressful and time-consuming, especially when booking trips for an entire group and having to accommodate the needs of a very diverse team. Moreover, even after an exhausting search, we may not find the right solution for our business trip itinerary. 

TruTrip’s Concierge tool is the solution you need in these scenarios. First, you enter the destination, dates, number of passengers, and available budget, then you write down any other requirements for your trip. Our team will take it from there. 

TruTrip’s seasoned staff has years of experience providing businesses with tailored solutions for their travel needs, looking after all aspects of the group’s trip. Before you expect it, we’ll deliver a tailor-made itinerary that fits your needs and budget.

Making sure your local transportation requirements are met

Preparing a team business trip also involves ensuring that workers can seamlessly move between various locations in the city or area of destination. For some trips, you may consider renting one or multiple cars, while for others, you may prefer hiring a van or simply an airport transfer service.

Navigating through each car and local transportation service’s website is often confusing, and so is calculating the full price of these services, including fees shown to you only when checking out.

With TruTrip’s Concierge, you can tell us what type of specific local transportation option you need, set up a budget, insert pick-up and drop-off times, and any other information regarding the type of vehicle you will need. Our staff will then proceed to compare prices, do the math for you, and deliver the ideal solution.

Pick only the best restaurants for your team

Our Concierge service is not limited to booking flights and accommodation. Team gatherings can involve different activities and venues, and choosing the right ones means also considering team members’ needs and preferences.

For example, when booking a restaurant for a group dinner, some of your workers may require the place to have an extensive offer of vegan food, while others may need it to be Halal friendly. Some groups may be particularly large or need a restaurant room wholly dedicated to them.

It can be hard for HR or travel managers to find a place that fits all the necessary criteria, especially when dealing with restaurants in other countries that may present language barriers.

That’s when Concierge comes in handy. Our staff will assess all your needs and preferences and quickly and effectively find a restaurant that your entire team can enjoy.

No need for extra work for getting event and conference passes

Team business trips may also involve participation in events and conferences. These can be helpful for your team’s professional development and increasing employees’ knowledge about your industry. Planning in advance for these happenings is crucial to ensure tickets and passes are still available and that your team can get the most out of events and conferences.

However, getting tickets and passes can be challenging. There may be confusion regarding the platforms on which the tickets are sold and the procedure to follow. In some cases, there could even be language barriers as the booking process may not be entirely available in English online.

Concierge allows you to outsource the entire ticket booking process to TruTrip staff. Tell us what events you plan to attend, the exact dates, how many members of your team must be there, and any other preferences. We’ll take it from there and ensure everyone is fully equipped to participate.

Always there for you

Nowadays, businesses need effective and highly responsive tools and support systems to navigate countless options when planning, organizing, and implementing travel tasks.

TruTrip doesn’t only provide you with numerous self-service tools that can speed up and simplify your booking and management tasks. Through its concierge feature, it will give you access to a dedicated human team that is there 24/7 to help you with any detailed requests you may have and will go above and beyond to deliver tailored solutions that fit your needs, as well as offer corporate travel tips and HR tips that can simplify your trip.

Like having your own in-house travel management staff at a small fraction of the cost!

Streamline your travel management and focus 100% on your team gatherings

When organizing team gatherings, retreats, and other collaborative activities, HR managers want to focus entirely on core activities that can help the company reach its objectives more effectively.

Platforms like TruTrip and tools like Congierce are exactly what’s needed to achieve this. While you focus on organizing team activities, we deal with planning the trip according to your clear specifications to make sure your team gathering goes smoothly and fulfils its purposes.

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