Business travel has undeniable benefits for companies and organizations, and this is what corporate travel management companies are here for.
In addition to driving business revenue by creating new opportunities to network with clients, partners and new potential customers, it has a positive impact on the company’s work culture too. For example, travelling for work reasons enhances the relationships between colleagues by creating a shared experience outside of the office environment. It also boosts creativity and encourages innovation through problem-solving in unfamiliar surroundings. By experiencing different cultures, workers can broaden their perspectives and inspire fresh ideas. Moreover, with the spread of remote or hybrid work models, business travel is often essential to ensure that the entire team stays in sync.
However, travelling for business also comes with its drawbacks. Trips can cause burnout among employees, who may also have to catch up on work missed while travelling. Moreover, when corporate travel is not appropriately managed, it can result in extra costs for companies, safety issues for staff and lost opportunities.
Fortunately, corporate travel management companies (CTMCs) provide integrated and specialized solutions that can allow you to maximize the benefits of business trips while minimizing the drawbacks. Let’s explore in greater detail how a travel management system can effectively support your business travellers.
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In addition to giving you access to one of the most extensive flight and accommodation inventories available, corporate travel solutions like TruTrip allow you to easily make changes to your itinerary, such as postponing, anticipating, or switching flights and hotel bookings, all while minimizing costs.
This feature is essential for companies to be flexible in their travel management operations.
Plans change, and unexpected events occur: they always have and always will. A client may suddenly call off a meeting due to a schedule conflict, or a supplier may need to reschedule the appointment due to a personal issue. While traditional online booking tools may make it impossible to change your booking without incurring significant charges, using corporate travel management companies will allow you to adjust to the new scenario as smoothly as possible.
A frequent issue travel managers and business travellers often complain about is being unable to find the type of accommodation or transportation solution they were looking for. They scout the web for the right combination of hotel, flight and additional services. Still, they have to compromise and accept a less-than-optimal solution due to limited options.
This is where our concierge service really shines. TruTrip lets you quickly contact our staff and provide them with all the information they need to book the perfect trip.
Didn’t you find a flight on the day you’re looking for? Are you looking for a hotel in a specific part of town? Do you want to book a train between two different cities in the country where you’re travelling, but you can’t see to get around the train company’s website? Are you looking for additional services, like co-working spaces, conference rooms, car rentals or guided tours? TruTrip staff has got you covered. It will use your directions to book the exact trip you have in mind at no additional cost.
When using traditional online booking tools, you often need to submit travel documentation for every booking you complete. This can be a time-consuming process for both employees and travel managers.
With corporate travel solutions like TruTrip, you no longer need to worry about this problem. Our powerful document management system allows you to upload, store, and manage all your travel documentation in one secure place. This way, you can access all the documents you need quickly, easily, and without any hassle.
Our business travel management platform also helps you determine which documents you need to travel to each country. The absence of such a solution can lead to costly delays and other complications. We experienced this during the most difficult times of the Covid-19 pandemic when each country had different entry regulations and travel requirements.
One problem travel managers often complain about is how difficult it can be for business travellers to stick to their travel policy when they have to memorize it and remember it for the course of the whole trip. When travelling employees forget essential aspects of their travel policies, they risk not being reimbursed for certain expenses or, worse, they might even be subject to disciplinary procedures.
TruTrip offers a great solution to this issue. Travel policy compliance follows naturally thanks to the automation of travel policies, which allows management to set the budget for each expense and determine which transaction needs approval. This has many positive implications. First of all, it also helps companies save time and money that would have otherwise been spent on reviewing and approving complex travel requests. Secondly, it reduces the risk of employees making mistakes that could lead to additional costs or other problems for them. Thirdly, it favours positive relationships between travel managers and travellers.
Last but not least, corporate travel management companies have staff there for you when you face doubts, problems or complications. This is typically not the case when organizing trips with a traditional online booking website.
At TruTrip, we understand the importance of customer support and how it can make a massive difference for our clients to be able to interact with an actual human being when digital self-service tools fail to give them the answer they need. Our 24/7 customer support service is one of the fastest in the industry, with response times of just a few minutes, as opposed to hours, days, or no reply at all when using traditional booking channels.
Choosing the right travel management company can make the difference between corporate travel being a tiring, stressful area to manage and a seamless, integrated set of operations that your travel managers can handle easily while boosting your corporate travel ROI.
It can also change the travel experience completing for your workforce. Being able to change the booking details, not having to memorize travel policies and avoiding submitting documentation for each trip will be a game-changer for your travellers. It will allow them to enjoy their time on their trips more while also developing a more positive attitude towards their company.Test it for yourself today by booking a demo or signing up for a free trial.
TruTrip streamlines booking, management, and reporting for hassle-free business trips.